Volunteer Team Coordinator – Festability

Festability - Volunteer Team Co-ordinator

The Festival

Saturday 12th May 2018 from 2-10pm at Quex Park, Birchington

About Us

We are a group of parents of disabled children and adults who are trying to put on a Music Festival for people with disabilities living in Kent.

We aim for it to be as close to other Music Festivals as possible, but with some additional elements that will help make it more suitable and be fully inclusive to all. This will include a quiet/chill zone with sensory lights and sounds, a changing places suite, qualified staff to help assist and a karaoke tent!

About you

You must be enthusiastic about helping disabled children and adults and, as part of a team, help ensure their needs are met.

You must be able to work as part of a team and on your own initiative and be available throughout the day of the event.

This is a voluntary role and, as we have to find funding for everything we need, we will be unable to pay out of pocket expenses such as travel or phone calls, however, we expect these can be kept to a minimum.

Responsibilities

  • You will play a key role in the recruiting, coordinating and managing of the Festival Volunteer Team during the Festival
  • Act as the first point of contact for all enquiries regarding volunteering and allocate each volunteer to appropriate roles, according to their areas of expertise
  • Prior to the Festival you will advertise, recruit and vet (including DBS and references), support and manage all volunteers as required
  • You will develop you own sub-team of leaders based on key areas (such as Car Parking/Road Marshalls, Stage, Artists, Non-Stage Entertainment and Festival Makers), creating Job Descriptions for each role
  • During the Festival you will manage the volunteers with the support of your sub-team, ensuring all shifts and rotas are adhered to, making sure absences are covered and Volunteers are cared for
  • You will be responsible for briefing the Festival Volunteer Team about the programme, audience experience and health & safety procedures of the venue
  • Send fortnightly e-mail updates to the Event Organisers (which we expect will increase nearer the time), and attend occasional meetings if and when required although we hope to manage via e-mail/telephone calls as much as possible

Please note: This role can be shared.

If you are interested in applying, please send an e-mail to Carrie Wood at Carrie@festability.co.uk giving a brief description (maximum 500 words) about why you feel you would be suitable for this role including any previous experience.

Closing date for applicants Friday 15th September

 

Treasurer – Festability (Post now filled)

Festability - Treasurer

This post is now filled


The Festival

Saturday 12th May 2018 from 2-10pm at Quex Park, Birchington

About Us

We are a group of parents of disabled children and adults who are trying to put on a Music Festival for people with disabilities living in Kent.

We aim for it to be as close to other Music Festivals as possible, but with some additional elements that will help make it more suitable and be fully inclusive to all. This will include a quiet/chill zone with sensory lights and sounds, a changing places suite, qualified staff to help assist and a karaoke tent!

About you

You will have an understanding of current and fundraising finance practice relevant to voluntary and community organisations, knowledge of book keeping and financial management and good financial analysis skills.

You must be able to work as part of a team and on your own initiative.

This is a voluntary role and, as we have to find funding for everything we need, we will be unable to pay out of pocket expenses such as travel or phone calls, however, we expect these can be kept to a minimum.

Responsibilities

  • Oversee the financial affairs of the committee and ensure they are legal, constitutional and within accepted accounting practice
  • Oversee the production of necessary financial reports/returns
  • Liaise with relevant committee members to ensure the financial viability of the organisation.
  • Make fellow committee members aware of their financial obligations and take a lead in interpreting financial data to them
  • Ensure proper records are kept and that effective financial procedures and controls are in place, ie: Cheque signatories, Purchasing limits, Purchasing systems, Petty cash/ float
  • Send fortnightly e-mail updates to the Event Organisers (which we expect will increase nearer the time), and attend occasional meetings if and when required although we hope to manage via e-mail/telephone calls as much as possible

If you are interested in applying, please send an e-mail to Carrie Wood at Carrie@festability.co.uk giving a brief description (maximum 500 words) about why you feel you would be suitable for this role including any previous experience.

Closing date for applicants Monday 21st August

 

Technical Coordinator – Festability

Festability - Technical Coordinator

The Festival

Saturday 12th May 2018 from 2-10pm at Quex Park, Birchington

About Us

We are a group of parents of disabled children and adults who are trying to put on a Music Festival for people with disabilities living in Kent.

We aim for it to be as close to other Music Festivals as possible, but with some additional elements that will help make it more suitable and be fully inclusive to all. This will include a quiet/chill zone with sensory lights and sounds, a changing places suite, qualified staff to help assist and a karaoke tent!

About you

You must be enthusiastic about helping disabled children and adults and, as part of a team, help ensure their needs are met.

You must be well organised, friendly and approachable and prepared to take a hands-on approach.

An understanding of all aspects of the technical requirements of a Festival including staging, lighting, power etc.

You must be able to work as part of a team and on your own initiative and be available throughout the day of the event.

This is a voluntary role and, as we have to find funding for everything we need, we will be unable to pay out of pocket expenses such as travel or phone calls, however, we expect these can be kept to a minimum.

Responsibilities

  • Act as named first point of contact for all enquiries regarding technical resources and equipment
  • To identify technical requirements by using suggestions in the group plus researching other suppliers
  • To negotiate any associated costs, ensuring this is communicated with the Event Organisers before committing to any expenditure
  • Manage the contacting and contracting of all Festival participants and artists including detailed negotiation of all requirements and technical specifications.
  • Ensure that artists requirements are met
  • Responsible for liaising with the venue and ensure that any relevant technical requirements are considered
  • Periodically check on services ensuring there are no problems.
  • To assist with planning, sourcing, setting up and installation of technical equipment as required
  • To be aware of, and comply with, the rules and legislation pertaining to Health and Safety.
  • Send fortnightly e-mail updates to the Event Organisers (which we expect will increase nearer the time), and attend occasional meetings if and when required although we hope to manage via e-mail/telephone calls as much as possible

Please note: This role can be shared.

If you are interested in applying, please send an e-mail to Carrie Wood at Carrie@festability.co.uk giving a brief description (maximum 500 words) about why you feel you would be suitable for this role including any previous experience.

Closing date for applicants Friday 15th September

 

Services and Facilities Coordinator – Festability

Festability - Services and Facilities

The Festival

Saturday 12th May 2018 from 2-10pm at Quex Park, Birchington

About Us

We are a group of parents of disabled children and adults who are trying to put on a Music Festival for people with disability living in Kent.

We aim for it to be as close to other Music Festivals as possible, but with some additional elements that will help make it more suitable and be fully inclusive to all. This will include a quiet/chill zone with sensory lights and sounds, a changing places suite, qualified staff to help assist and a karaoke tent!

About you

You must be enthusiastic about helping disabled children and adults and, as part of a team, help ensure their needs are met.

You must be well organised, friendly and approachable and be prepared to take a hands-on approach.

You must be able to work as part of a team and on your own initiative and be available throughout the day of the event.

This is a voluntary role and, as we have to find funding for everything we need, we will be unable to pay out of pocket expenses such as travel or phone calls, however, we expect these can be kept to a minimum.

Responsibilities

  • You will act as named first point of contact for all enquiries regarding services and facilities
  • Be responsible for the organisation of all non-entertainment services including trade stalls, toilets, first aid, information points, signage, catering/refreshments, litter etc
  • Contact services to invite them to participate in the festival and manage all enquires relating to this
  • Receive and process applications and inform services regarding their acceptance or non-acceptance as participants at the Festival
  • Ensure all services are fully inclusive for all disabilities and special needs
  • Working with the committee, help specify a location for each service and ensure that this is managed on the day
  • Prepare an information letter to be handed out to all services confirming the Festival rules, facilities, parking, security etc
  • Be on site early to direct services to their sites, ensuring they arrive early, in order to be ready and ensure any on-site vehicles are removed or in place
  • Check each service has relevant licences and certificates such as Food Hygiene, Insurance, DBS.
  • Periodically check on services ensuring there are no problems.
  • Send fortnightly e-mail updates to the Event Organisers (which we expect will increase nearer the time), and attend occasional meetings if and when required although we hope to manage via e-mail/telephone calls as much as possible

Please note: This role can be shared.

If you are interested in applying, please send an e-mail to Carrie Wood at Carrie@festability.co.uk giving a brief description (maximum 500 words) about why you feel you would be suitable for this role including any previous experience.

Closing date for applicants Friday 15th September

Programme and Content Coordinator – Festability (Post now filled)

Festability - Programme and Content Co-ordinator

This post is now filled

The Festival

Saturday 12th May 2018 from 2-10pm at Quex Park, Birchington

About Us

We are a group of parents of disabled children and adults who are trying to put on a Music Festival for people with disabilities living in Kent.

We aim for it to be as close to other Music Festivals as possible, but with some additional elements that will help make it more suitable and be fully inclusive to all. This will include a quiet/chill zone with sensory lights and sounds, a changing places suite, qualified staff to help assist and a karaoke tent!

About you

You must be enthusiastic about helping disabled children and adults and, as part of a team, help ensure their needs are met.

You must be well organised, friendly and approachable and prepared to take a hands-on approach.

You will have an understanding of event planning and able to manage artists, ensuring their needs are met.

You must be able to work as part of a team and on your own initiative and be available throughout the day of the event.

This is a voluntary role and, as we have to find funding for everything we need, we will be unable to pay out of pocket expenses such as travel or phone calls, however, we expect these can be kept to a minimum.

Responsibilities

  • You will act as the first point of contact for all enquiries for individual artists and artistic companies, distributing messages and information across the committee as required
  • To help secure artists, using existing contacts from the group, plus using own research
  • To negotiate any associated costs, ensuring this is communicated with the Event Organisers before committing to any expenditure
  • To manage all artists requirements ensuring any requests, such as technical specifications or riders
  • To assist in the scheduling on the programme and collating of promotional material and help feed into the promotion of the event
  • Work closely with the Volunteer Team ensuring you have sufficient volunteers for all your requirements
  • During the Festival you will be responsible for ensuring the artists are looked after and ensure the smooth staging of the events including timings and compering
  • Send fortnightly e-mail updates to the Event Organisers (which we expect will increase nearer the time), and attend occasional meetings if and when required although we hope to manage via e-mail/telephone calls as much as possible

Please note: This role can be shared.

If you are interested in applying, please send an e-mail to Carrie Wood at Carrie@festability.co.uk giving a brief description (maximum 500 words) about why you feel you would be suitable for this role including any previous experience.

Closing date for applicants Monday 21st August

 

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Fundraising Coordinator – Festability (Post now filled)

Festability Fundraising

This post is now filled

The Festival

Saturday 12th May 2018 from 2-10pm at Quex Park, Birchington

About Us

We are a group of parents of disabled children and adults who are trying to put on a Music Festival for people with disabilities living in Kent.

We aim for it to be as close to other Music Festivals as possible, but with some additional elements that will help make it more suitable and be fully inclusive to all. This will include a quiet/chill zone with sensory lights and sounds, a changing places suite, qualified staff to help assist and a karaoke tent!

About you

You must be enthusiastic about helping disabled children and adults and, as part of a team, help ensure their needs are met.

You must be well organised, friendly and approachable and prepared to take a hands-on approach.

You will have an understanding of fundraising and have excellent communication skills required to build relationships with potential donors.

You must be able to work as part of a team and on your own initiative and be available throughout the day of the event.

This is a voluntary role and, as we have to find funding for everything we need, we will be unable to pay out of pocket expenses such as travel or phone calls, however, we expect these can be kept to a minimum.

Festability FundraisingResponsibilities

  • Working with the committee to help identify key areas where funding is required
  • Identify possible sources of funding from suggestions in group, plus funding searches
  • Write tailored applications, addressing grant-making priorities or requirements as specified by individual trusts and foundations
  • Identify and approach corporate prospects, securing financial contributions
  • Contribute new ideas for fundraising activities
  • Represent the Festival to members of the public and supporters
  • Act as the main point of contact for our sponsors during events
  • Collate case studies, photographs and information from the day for use in future publicity
  • Send fortnightly e-mail updates to the Event Organisers (which we expect will increase nearer the time), and attend occasional meetings if and when required although we hope to manage via e-mail/telephone calls as much as possible

Please note: This role can be shared.

If you are interested in applying, please send an e-mail to Carrie Wood at Carrie@festability.co.uk giving a brief description (maximum 500 words) about why you feel you would be suitable for this role including any previous experience.

Closing date for applicants Monday 21st August

 

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Event Safety Coordinator – Festability (Post now filled)

Festability - Event Safety Co-ordinator

This post is now filled


The Festival

Saturday 12th May 2018 from 2-10pm at Quex Park, Birchington 

About Us

We are a group of parents of disabled children and adults who are trying to put on a Music Festival for people with disabilities living in Kent.

We aim for it to be as close to other Music Festivals as possible, but with some additional elements that will help make it more suitable and be fully inclusive to all. This will include a quiet/chill zone with sensory lights and sounds, a changing places suite, qualified staff to help assist and a karaoke tent!

About you

You must be enthusiastic about helping disabled children and adults and, as part of a team, help ensure their needs are met.

You will have an understanding of OSH guidelines and practices and the safety implications of such an event. You will also be diligent in your work and ensure you take responsible for all areas of safety.

You must be able to work as part of a team and on your own initiative and be available throughout the day of the event.

This is a voluntary role and, as we have to find funding for everything we need, we will be unable to pay out of pocket expenses such as travel or phone calls, however, we expect these can be kept to a minimum.

Responsibilities

You will act as the first point of contact for all enquiries regarding event safety and play a key role in managing the following areas before and during the Festival:

  • Produce Event Safety Plan (including site plan, electrical installation, risk assessment, method statement, traffic management, 1st aid/ambulance arrangements etc)
  • Arrange a meeting with the local Event Safety Advisory Group (ESAG) and produce an emergency plan (which must include the possibility of site evacuation and lesser actions)
  • Carry out a full risk assessment of the Festival and all its activities, which must include Fire Safety (fire points/emergency evacuation), First Aid, identify any site hazards (including car parking, safe speed limits and on-site vehicles), toilets and wash facilities
  • Contact the Local Highways Authority and inform of them of the event and contact AA/RAC for help with temporary road signage
  • Ensure Health & Safety arrangements are in place to control all risks
  • Develop and enforce OSH policies (e.g. accident reporting process) and keep records of safety-related incidents and propose corrective actions
  • Monitor the weather forecast and ensure alternative plans are in place and are implemented
  • Be responsible for the Health & Safety of everyone attending and keep constant checks on all safety aspects
  • Send fortnightly e-mail updates to the Event Organisers (which we expect will increase nearer the time), and attend occasional meetings, if and when required, although we hope to manage via e-mail/telephone calls as much as possible

Please note: This role can be shared.

If you are interested in applying, please send an e-mail to Carrie Wood at Carrie@festability.co.uk giving a brief description (maximum 500 words) about why you feel you would be suitable for this role including any previous experience.

Closing date for applicants Monday 21st August

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